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How do you organize your inventory?

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  • mainlypostcards
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    • Created on Jan 10, 2011 at 6:01 AM
    • #313726
    Hi Julie,

    My entire listed stock is stored in shoeboxes. I list in batches of 20 to 30 cards at the time. The entire batch gets the same stock number and each lot has an index card with the stock number in front of them. They are stored in the order they've been listed in.
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    • Created on Jan 10, 2011 at 6:01 AM
    • #313726
    In boxes sorted by county, country or subject.

    Each card is in a plastic sleeve with a small label in the top left corner with the Delcampe listing number written on in pencil

    Stamps are on stock cards or Hagner pages sorted by country with the scan (image) number as reference

    Items awaiting scanning and listing are stored as they come - in packets, boxes, albums, whatever - all neatly stacked under my desk to prevent dust settling on the carpet (well that's my excuse and I'm sticking to it, even if my wife disagrees)
  • mainlypostcards
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    In boxes sorted by county, country or subject.

    Each card is in a plastic sleeve with a small label in the top left corner with the Delcampe listing number written on in pencil

    Stamps are on stock cards or Hagner pages sorted by country with the scan (image) number as reference

    Items awaiting scanning and listing are stored as they come - in packets, boxes, albums, whatever - all neatly stacked under my desk to prevent dust settling on the carpet (well that's my excuse and I'm sticking to it, even if my wife disagrees)
    • Created on Jan 10, 2011 at 1:42 PM
    • #313766
    Items awaiting scanning and listing are stored as they come - in packets, boxes, albums, whatever - all neatly stacked under my desk to prevent dust settling on the carpet (well that's my excuse and I'm sticking to it, even if my wife disagrees)

    Much better to put them on shelves - saves on dusting! :wink2: :yes:
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    Items awaiting scanning and listing are stored as they come - in packets, boxes, albums, whatever - all neatly stacked under my desk to prevent dust settling on the carpet (well that's my excuse and I'm sticking to it, even if my wife disagrees)

    Much better to put them on shelves - saves on dusting! :wink2: :yes:
    • Created on Jan 10, 2011 at 2:04 PM
    • #313771
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    • Created on Jan 10, 2011 at 6:01 AM
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    • Created on Jan 10, 2011 at 2:53 PM
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    • Created on Jan 11, 2011 at 6:01 AM
    • #313867
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    • Created on Jan 10, 2011 at 6:01 AM
    • #313726
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    • Created on Jan 11, 2011 at 6:51 AM
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    • Created on Jan 12, 2011 at 7:33 AM
    • #314063
    Occasionally he loses one and blames the OH :wink2:

    Provided you set up a system, it's very easy to keep track of your cards. I have over 14k listed and over 7k sold. Only once have I lost one - luckily it was a regular customer who had bought 10 cards in a single go. He was ok about it.

    I too appreciate that you've started this thread - part curiosity to see how others organize themselves, but it has also made me realize that I'm not the only one who seems to be surrounded by boxes, stacks, packets of stuff.
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    Occasionally he loses one and blames the OH :wink2:

    Provided you set up a system, it's very easy to keep track of your cards. I have over 14k listed and over 7k sold. Only once have I lost one - luckily it was a regular customer who had bought 10 cards in a single go. He was ok about it.

    I too appreciate that you've started this thread - part curiosity to see how others organize themselves, but it has also made me realize that I'm not the only one who seems to be surrounded by boxes, stacks, packets of stuff.
    • Created on Jan 12, 2011 at 8:24 AM
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    • Created on Jan 12, 2011 at 8:38 AM
    • #314075
    Cards don't seem to go awol as much as individual stamps do - they're in one of several stock books or on stock cards or...

    Many years ago I used to buy and sell (and collect!) minerals and fossils - each individual specimen in a 3" x 2" card tray with 16 trays in a box and boxes - well, we're not talking a small room here, more a couple of outhouses or a garage or three

    Best thing I ever did was switching to bits of paper and card!

    Mind you, I still have the mineral collection...
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    • Created on Jan 12, 2011 at 7:33 AM
    • #314063
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    • Created on Jan 13, 2011 at 1:34 AM
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    • Created on Jan 13, 2011 at 1:34 AM
    • #314138
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    • Created on Jan 10, 2011 at 6:01 AM
    • #313726
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    • Created on Feb 28, 2011 at 7:32 AM
    • #323004
    All useful information but I just wondered from a slighlty different angle how does anybody record a sale for accounts purposes (obviously businesses only), or are they all bulked together. My accountant suggested I log each sale on a spreadsheet (I also did a manual record but have just given this up after getting six months behind!). Just that my intention is to build up my delcampe listings and wanting to try and put a system in place from the start rather than impose something later. Mind you sales have almost dried up so maybe not worth it, or is it still because I do not have enough inventory (I was wondering if it was due to the incoming large dealers flooding the site?)
    Thanks
    Mike
  • mainlypostcards
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    All useful information but I just wondered from a slighlty different angle how does anybody record a sale for accounts purposes (obviously businesses only), or are they all bulked together. My accountant suggested I log each sale on a spreadsheet (I also did a manual record but have just given this up after getting six months behind!). Just that my intention is to build up my delcampe listings and wanting to try and put a system in place from the start rather than impose something later. Mind you sales have almost dried up so maybe not worth it, or is it still because I do not have enough inventory (I was wondering if it was due to the incoming large dealers flooding the site?)
    Thanks
    Mike
    • Created on Mar 21, 2011 at 2:48 AM
    • #327034
    I use a spreadsheet.
    As each item is sold, I remove it from my inventory, place it in an envelope with the buyer's name and record it in a spreadsheet. If you keep it up on a daily basis it's not that arduous a task.
    Likewise all my outgoings, i.e. stamps, enveloppes, new stock etc. get recorded in the same spreadsheet.

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